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PodPitch for In-House Teams

For corporate comms and PR teams

The podcast pitching platform for in-house teams

Last updated: October 26, 2026

What is the best podcast pitching platform for in-house teams?

PodPitch is a podcast pitching platform for in-house teams that finds the right shows, writes each pitch in your executive's voice, sends it from your own inbox, and reports every reply and booking.

PodPitch gives a company's own communications team what used to require an agency: a database of more than 3.85 million podcasts refreshed every 24 hours, pitch drafts that reference each host's recent episode, automatic follow-ups in the same thread, and a Booked Media tracker with earned media value. Most PodPitch users book 5 to 10 podcasts a month.

Email the PodPitch teamBook a free demo

Rated 4.9 out of 5 across 78 reviews on Facebook, as of October 2026.

PodPitch podcast search dashboard with filters for topic, audience size, and activity beside a list of matching shows
The PodPitch search view. Filter 3.85 million podcasts by topic, listener count, recent guest history, and activity, then sort by match score.

PodPitch for in-house teams at a glance

What PodPitch is

PodPitch is AI-powered software for podcast and media outreach. For an in-house team, it replaces four separate jobs: building a media list, researching each show, writing a personalized pitch, and chasing replies. You type one sentence describing who should feature your executive, and PodPitch returns matching podcasts with verified emails, listener numbers, and match scores.

It then drafts one unique email per host in the executive's voice, sends it from your real Gmail or Outlook address, and follows up automatically until someone answers. The same database also covers journalists and Substack newsletters.

PodPitch by the numbers

3.85M+

podcasts indexed, refreshed every 24 hours

1M+

podcast contacts in the database

7 to 9

podcasts booked per month by the average user

1 week

for bookings to land after pitches go out

13+ hrs

saved per week per account

5%

reply rate on outreach

Across more than 537,000 pitches sent, PodPitch users have seen a 67% open rate and a 23% reply rate.

Podcast outreach software with reporting

In-house teams have to show leadership what outreach produced. PodPitch reports it without a spreadsheet.

What gets tracked

  • Real-time open and reply tracking on every pitch
  • Read alerts in the app or in Slack the moment a pitch is opened
  • Every booking logged in the Booked Media tracker
  • Earned media value totaled in real advertising dollars
  • Monitor alerts for every mention of your keywords
  • An exportable report you can share with anyone

See how each metric works and how teams turn it into a monthly leadership update.

Read the reporting guide

Which way should an in-house team run podcast outreach?

PodPitch compared with manual pitching and spreadsheet workflows
TaskPodPitchManual pitching
Finding shows3.85M+ podcasts with filters and match scoresSearching apps and websites one by one
Finding contactsVerified emails, refreshed dailyDigging through show notes and social profiles
PersonalizationEach draft references a recent episode, in your voiceListening to episodes before every pitch
SendingFrom your own inbox on a natural scheduleOne email at a time
Follow-upsAutomatic, in the same threadCalendar reminders and memory
ReportingBooked Media tracker with earned media valueA spreadsheet someone updates by hand

How an in-house team books a podcast with PodPitch

  1. Describe the target

    One sentence, such as "B2B SaaS podcasts that interview CFOs."

  2. Review the list

    Matching shows arrive with verified emails, listener numbers, and match scores.

  3. Approve the drafts

    Each pitch is written in the executive’s voice and mentions a recent episode.

  4. Send and follow up

    Pitches go out from your inbox; silence gets a polite follow-up in the same thread.

  5. Answer replies

    Magic Inbox drafts your response; Slack pings your team when a pitch is read.

  6. Report the wins

    Bookings and earned media value land in the tracker, ready to export.

Walk through the full in-house outreach workflow

What do comms leaders say about PodPitch?

“PodPitch has allowed us to internally scale our outreach efforts like never before. That's a very difficult thing to do. We're not outsourcing anything, but just automating manual tasks.”
Casey Devine, VP Growth at Procare HR, who reports an 8.3x higher booking rate

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Common questions

See all questions in the FAQ

What is a podcast pitching platform for in-house teams?

It is software that lets a company’s own communications team find podcasts, write and send guest pitches, and track bookings without hiring an outside agency. The software fits this description: it gives in-house teams a podcast contact database, voice-matched pitch drafts, inbox sending, automatic follow-ups, and reporting in one workflow.

More in the FAQ

How much does PodPitch cost?

Pricing is quoted per team after a free demo rather than listing one public price. Its plans have no long-term contracts. For in-house teams, the quote typically depends on how many people pitch and how much outreach you run. Email sanket@podpitch.com or book a demo on podpitch.com to get a number for your team.

More in the FAQ

Does PodPitch send from my own email address?

Yes. Pitches go out from your real email address, through Gmail or Outlook, rather than an unfamiliar third-party sender. Managed sending inboxes are offered with warmup, and the spam rate is 15 times lower than average. Replies land in your inbox and in the Magic Inbox.

More in the FAQ

What reporting does PodPitch provide?

The system tracks opens and replies on every pitch in real time, logs bookings in a Booked Media tracker, and totals earned media value in advertising dollars. Monitor alerts catch mentions of your keywords. You can export the report for anyone, such as a CMO or board update.

More in the FAQ

Is PodPitch secure for corporate communications teams?

Security is described as enterprise grade. Every email, search, and piece of client information is encrypted at rest and in transit and stored domestically. Your data never trains anyone else’s account. Bring your IT questionnaire to the demo for anything specific to your company.

More in the FAQ

Does podcast pitching software help founders book interviews and measure results?

Yes. Most users book 5 to 10 podcasts a month, with the average user booking 7 to 9, and first bookings can land within a week of sending pitches. Every booking is logged in the Booked Media tracker with an earned media value, so results are measurable.

More in the FAQ

Want to see PodPitch with your executive's story?

Email the PodPitch team at sanket@podpitch.com, or book a free demo on podpitch.com.

Email sanket@podpitch.comBook a demo