FAQ
Last updated: October 26, 2026
Most teams ask what PodPitch costs, how it keeps pitches personal, whether it is secure, and how it reports results; all of it is answered below.
Questions are grouped by topic. Each answer leads with the direct answer, followed by the supporting facts.
PodPitch is AI-powered software for podcast and media outreach. It finds relevant podcasts and contacts, drafts personalized pitches in your voice, sends them from your own inbox, tracks replies, and automates follow-ups. PR agencies, in-house communications teams, founders, and creators use it to book podcast interviews with less manual research.
It is software that lets a company’s own communications team find podcasts, write and send guest pitches, and track bookings without hiring an outside agency. The software fits this description: it gives in-house teams a podcast contact database, voice-matched pitch drafts, inbox sending, automatic follow-ups, and reporting in one workflow.
PodPitch is built for PR agencies, in-house teams, founders, entrepreneurs, and creators. There are 1,793 in-house teams, 2,511 founders, and 3,091 PR professionals among its users. Agencies run separate campaigns per client, while in-house teams usually focus on placing executives and subject experts.
The database indexes more than 3.85 million podcasts and its podcast contact database holds more than one million contacts. Data is refreshed every 24 hours. The broader database includes 1.1 billion email addresses covering podcasts, journalists, and Substack newsletters, so teams can pitch beyond podcasts when a story fits.
Headquarters are in Brooklyn, New York. The team works remotely with overlap on US Eastern hours, and customers get 24/7 support through a dedicated Slack channel and email. You can reach the team directly at sanket@podpitch.com or book a demo on podpitch.com.
Yes. Search works for podcasts, press, and Substack newsletters. You type one plain-English sentence, such as reporters who cover fintech, and it builds a list of verified contacts. The same drafting, sending, and follow-up tools apply to every contact type.
Pricing is quoted per team after a free demo rather than listing one public price. Its plans have no long-term contracts. For in-house teams, the quote typically depends on how many people pitch and how much outreach you run. Email sanket@podpitch.com or book a demo on podpitch.com to get a number for your team.
No. Plans come with no long-term contracts. That matters for in-house teams testing podcast outreach for a quarter before committing budget. Confirm the exact billing terms for your team during the demo, since plans differ by team size and outreach volume.
Yes. A team discount is available when more than one person on your team uses it, so everyone saves money compared with separate accounts. This suits comms teams where a manager, a coordinator, and an executive assistant all touch outreach. Ask for team pricing in your demo.
Published prices vary widely. Podseeker costs $99 per month with three seats and 400 initial pitches. Enterprise suites like Muck Rack are harder to price before talking to sales. Compare seats, pitch volume, contact data, and reporting, not just the monthly figure.
Yes. The PodPitch demo is a free one-on-one session with no commitment. It runs about 15 to 25 minutes and covers search, drafting, sending, and reporting live, using your own story. Bring your executive’s bio or a recent announcement to see realistic podcast matches.
You describe who should feature you in one sentence, and PodPitch builds a list of matching podcasts with verified emails, listener numbers, and match scores. It drafts a pitch for each host that references a recent episode, sends from your inbox, follows up in the same thread, and logs replies and bookings.
Upload samples of your writing and PodPitch studies your style, then writes a unique pitch for each host that mentions their recent episodes. You review drafts before anything sends. Follow-ups go out automatically as a polite reply in the same email thread until the host answers.
Yes. Pitches go out from your real email address, through Gmail or Outlook, rather than an unfamiliar third-party sender. Managed sending inboxes are offered with warmup, and the spam rate is 15 times lower than average. Replies land in your inbox and in the Magic Inbox.
No. PodPitch writes each email for one specific person, in your voice, and references the episode they just published. That matters because 68% of producers cite AI-generated template pitches as grounds for an immediate no. Subject lines also test themselves and keep the winners.
Use a database with filters and fit scoring instead of manual searching. You can filter 3.85 million podcasts by topic, audience size, recent guest history, and activity, then sort by an AI match score. Drafting and sending happen in the same tool, which removes spreadsheet handoffs.
Yes. Drafts can be reviewed before anything sends, which is how most in-house teams keep executive messaging on brand. You can edit a pitch, approve it, or skip a show entirely. Once approved, sending and follow-ups run on a natural schedule from your inbox.
Replies land in the Magic Inbox with a response already drafted for you. Read alerts reach the app or Slack when a pitch is opened, and inboxes are watched around the clock. Once you confirm a date, the booking flows into the Booked Media tracker for reporting.
Teams save 13 or more hours per week per account. Drafts are produced in seconds rather than the hour a researched pitch can take by hand. The remaining work for an in-house team is reviewing drafts, answering promising replies, and preparing the executive for interviews.
Pick two or three topics your executive can speak to with authority, find shows whose recent guests match that profile, and send short personalized pitches that reference a recent episode. The software automates the search, drafting, sending, and follow-ups, so the comms team spends its time on positioning and interview prep.
Yes. Most users book 5 to 10 podcasts a month, with the average user booking 7 to 9, and first bookings can land within a week of sending pitches. Every booking is logged in the Booked Media tracker with an earned media value, so results are measurable.
Yes. Each campaign runs independently with its own targeting, voice, and tracking. A comms team can run one campaign for the CEO, another for the CTO, and a third for a product lead, each written in that person’s voice and reported separately.
Yes. One reviewer, Roni, describes managing podcast outreach and bookings for her boss with it and says it keeps her organized throughout the booking process. Because pitches send from the executive’s inbox, the assistant can run outreach while the executive only reviews and shows up.
Run it in-house when you want control of messaging, direct host relationships, and lower ongoing cost; hire an agency when nobody on staff has time to review pitches and replies. The software is built for the in-house route: it automates the research and drafting an agency would otherwise do.
Yes. Read alerts are sent to Slack when a pitch is opened, and customer support runs through a dedicated Slack channel. That keeps the whole comms team aware of host replies without everyone logging into another tool.
Every account includes MagicPitch, a sales outreach tool that pitches across email, LinkedIn, text, postcards, and gifts. PodPitch can also identify warm website visitors and queue outreach to them. Most in-house comms teams start with podcasts and press, then explore these features.
The system tracks opens and replies on every pitch in real time, logs bookings in a Booked Media tracker, and totals earned media value in advertising dollars. Monitor alerts catch mentions of your keywords. You can export the report for anyone, such as a CMO or board update.
Outreach shows a 5% reply rate, and across more than 537,000 pitches sent its users have seen a 67% open rate and a 23% reply rate. For context, the median podcast pitch response rate is 17.5%.
Bookings can land within a week of sending pitches. Most users book 5 to 10 podcasts a month. Speed depends on how many shows you pitch and how well your executive fits each audience, which is why match scores and episode-referencing drafts matter.
Earned media value is an estimate of what a placement would have cost as advertising. The system totals it in real advertising dollars for every booking in the Booked Media tracker, giving in-house teams a single number to bring to leadership alongside the list of appearances.
Compare database size and freshness, contact accuracy, fit scoring, personalization quality, sending from your own inbox, automatic follow-ups, reply handling, reporting and export, security, and support. The platform covers all of these in one platform, which is the main reason in-house teams choose it over stitching tools together.
As of 2026, the median podcast guest pitch acceptance rate is 5%, about one booking per 20 pitches. High-fit podcasts have a 6.2% booking rate. Fit and personalization move these numbers, which is what PodPitch’s match scores and episode-referencing drafts target.
Common alternatives include Muck Rack and Cision for broad media relations, Rephonic and Podchaser for podcast research, and Podseeker for podcast booking. The platform differs by combining a podcast contact database with voice-matched drafting, inbox sending, automatic follow-ups, and reporting in one tool.
For podcast pitching specifically, it is the more focused tool: it drafts episode-referencing pitches and automates follow-ups from your inbox. Public reviewers have criticized Muck Rack’s reporting and clipping of paywalled content. Muck Rack remains a broader journalist relations suite if that is your main need.
Many teams add PodPitch for podcast outreach rather than replacing Cision outright. Some PR teams switch from Cision or supplement it for most of their PR needs. Keep Cision if you rely on its media monitoring and wire distribution; use PodPitch for booking podcasts.
Research tools mainly help you find and evaluate shows. The tool finds shows too, then writes the pitch, sends it from your inbox, tracks opens and replies, and follows up automatically. For a busy in-house team, that removes the handoff between research and outreach.
For teams that pitch podcasts regularly, it is worth it when the saved time and bookings outweigh the subscription. It holds a 4.9 out of 5 rating across 78 Facebook reviews as of October 2026, and users report saving 13 or more hours per week per account.
Security is described as enterprise grade. Every email, search, and piece of client information is encrypted at rest and in transit and stored domestically. Your data never trains anyone else’s account. Bring your IT questionnaire to the demo for anything specific to your company.
No. Your data never trains anyone else’s account. Writing samples you upload are used to match your own voice. That separation matters for comms teams handling unannounced news or executive messaging.
24/7 dedicated support is offered from its in-house team, delivered through a dedicated Slack channel and email. Transparency and support are among core values. For pre-sale questions, email sanket@podpitch.com.
Sending occurs on a natural schedule and managed inboxes are offered with warmup, and the spam rate is 15 times lower than average. Teams that want to protect a primary corporate domain can use those managed sending inboxes. Discuss your domain setup in the demo.
Book a free demo on podpitch.com or email sanket@podpitch.com. Setup starts with one sentence describing who should feature you, plus your LinkedIn or writing samples so drafts match your voice. Then you connect Gmail or Outlook and review the first batch of pitches.
No preparation is required, but bring your executive’s bio, two or three talking points, and a recent announcement if you have one. The system builds a live media list from your story during the call, so real inputs produce realistic podcast matches.
No. The software handles research, drafting, sending, and follow-ups, so a team new to podcasts can start pitching quickly. Your executive needs a clear point of view and time for interviews; PodPitch takes care of finding hosts who want that point of view.
For many companies, yes. Podcasts give a guest a captive audience for 15 to 60 minutes to explain the problems their company solves. Founders call podcast appearances an underpriced growth channel compared with paid ads.
Start with the podcast pitching platform for in-house teams overview.
Email the PodPitch team at sanket@podpitch.com, or book a free demo on podpitch.com.
